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1100 South Sherman Street, Longmont, CO 80501
(303)
651-8349 Phone
(303) 651-8588 Fax
All purchases made by the City of Longmont must be in accordance with City Ordinance 0-93-05, Chapter 4.12 (Use the link to access our Municipal Code online, then select Title 4 in the left navigation area, and then select Chapter 4.12 in the table of contents window on the right side.)
PURCHASES TOTALING $1,000 OR LESS:
Purchases totaling $1,000 or less are processed directly by the requesting department using either a Procurement Card or a Purchase Order (PO).
PURCHASES TOTALING MORE THAN $1,000, LESS THAN $15,000:
Purchases of goods and/or services costing more than $1,000 but less than $15,000 require that competition be sought via an informal quote process. Typically, the requesting department will obtain the quotes and forward their recommendation to Purchasing and Contracts. However, staff in Purchasing and Contracts will also obtain the quotes at the department’s request. The department (or Purchasing and Contracts) will contact at least three vendors known to provide the required good(s) and/or service(s) for a quote.
PURCHASES TOTALING MORE THAN $15,000:
For purchases of goods and/or services costing over $15,000, formal competition is sought via either an Invitation for Bids (IFB), where award will be to the responsible vendor offering the lowest price and meeting specifications, or a Request for Proposals (RFP), where award will be to the responsible vendor providing the most advantageous offer to the City based upon evaluation criteria listed in the RFP.
The City of Longmont posts all of its solicitations (IFBs and RFPs) via an online bidding distribution service at www.rockymountainbidsystem.com. In addition to posting all IFBs and RFPs on this site, the City also uses this tool to identify potential vendor sources. We strongly recommend that all vendors interested in doing business with the City of Longmont register with RMEPS. In addition to gaining access to our solicitations, vendors will be able to obtain information regarding the bidding opportunities of more than 40 other agencies in the Rocky Mountain region. For questions or support regarding RMEPS, contact 1-800-677-1997 x214.