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Budget Office
Teresa Molloy
Budget Manager
350 Kimbark Street
Longmont, CO 80501
(303) 651-8970

 

2014 - 2018

Capital Improvement Program

2014-2018 CIP

 

Historical Reference:

The 2013-2017 Capital Improvement Program is available for download CIP 2013-2017

The 2012-2016 CIP Capital Improvement Program is available for download

The 2011-2015 CIP Capital Improvement Program is available for download

The 2010-2014 Capital Improvement Program is available for download CIP 2010-2014

The 2009-2013 Capital Improvement Program is available for download CIP 09-13

The 2008-2012 Capital Improvement Program is available for downloadCIP_08-12

The 2007-2011 Capital Improvement Program is available for download CIP.1

 

OVERVIEW OF THE CIP PROCESS

Since 1988, the City Council and City staff have completed a five-year Capital Improvement Program (CIP) as the first step in developing the annual Operating Budget, in accordance with the City's Financial Policies.

Longmont's Capital Improvement Program is a planning document comprised of the City's capital infrastructure needs for the ensuing five years. The document presents these needs in the form of project proposals for construction of various capital projects around the City. A capital project is defined as new, replacement of, or improvements to infrastructure (buildings, roads, parks, water and sewer lines, etc.) which has a minimum life expectancy of five years and a minimum cost of $10,000.

The process of developing a CIP separate from, but tied into, the Operating Budget is advantageous for numerous reasons, including:

The City is better prepared to coordinate projects between departments and with other agencies and businesses, such as Qwest or the St. Vrain Valley School District.

The extensive CIP process increases the City Council's and the general public's understanding of the City's capital needs and capabilities.

A separate process to consider capital projects encourages exploration and use of alternative means to fund projects.

There is more time to allow greater citizen involvement in the CIP. Citizens are therefore better able to understand and react to the suggested policies and practices a CIP outlines. With a CIP development process separate from consideration of the Operating Budget, the CIP can be considered and discussed on its own merits, without the pressures of other Operating Budget concerns.

There is more time to assure that projects coincide with the City's adopted master plans and related policies.

The CIP process includes consideration of how projects will affect the City's Operating Budget after the project is completed. For example, if a new park is built, funds will need to be added to the Operating Budget for maintenance of the park.

There are several reasons why a five-year outlook is important. Many of these projects have long-term implications--they will have impacts on the Operating Budget or they are connected to other projects planned in the City. Citizens and the City Council will usually find it useful to discuss and consider projects and their operational and funding impacts in the context of more than one year. A five-year outlook also gives the public and the Council an idea of what infrastructure needs may be in the near future. If Council and staff anticipate that certain expensive projects will be necessary in the next four to five years, they can begin planning and budgeting for them now, rather than being caught by surprise when the project is desperately needed and time is limited to consider other possible options.

Who develops the CIP?

The annual process of developing and implementing a capital improvement program is quite extensive and involves the participation of many people. Their diligence and cooperation is crucial to this document's success and quality.

Departments

The City's departments: update the Capital Assets Maintenance Plan (CAMP) and any strategic plans; identify the projects to be considered in the CIP; complete the project forms describing the projects and detailing the costs; coordinate with each other on projects that involve more than one department or division; and coordinate with other agencies, if applicable.

CIP Committee

The CIP Committee is a group of departmental representatives that oversee the CIP process. The Committee administers and conducts the review and selection process through which projects are selected for funding. The Committee develops a proposed CIP that is fiscally sound and meets the City's adopted goals and policies.

Coordination of the CIP Process

The Budget Office coordinates the annual CIP process. Duties include: assisting City staff in completing CIP forms; preparing the initial rankings for all projects; updating fund statements for each funding source; providing information to citizens, outside agencies, registered neighborhood groups and the media; assembling, preparing and distributing all documents and materials; monitoring project expenses; and preparing any amendments and additional appropriation ordinances.

Outside Agencies and Neighborhood Groups

Numerous organizations outside of City government are affected by the City's capital construction. City staff work with those agencies and groups to: get their input on proposed projects; provide information; and, to the extent possible, coordinate projects with agencies that build/upgrade their own capital projects.

Longmont City Council

The City Council reviews, holds public hearings, discusses, makes any changes and adopts the CIP as part of the Operating Budget process each year.

The CIP is first and foremost a planning tool to identify the City's capital needs and priorities. It is subject to change--none of it is carved in stone and unalterable. As the CIP is developed and after it has been adopted by the City Council, there are procedures to amend the CIP so that it reflects the City's current priorities. The document is meant to help citizens and the City Council focus on the general direction in which the City is developing and to plan accordingly. It also shows what needs remain and allows the community to begin making long-term plans to meet those needs.

 

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